Case study: Removing the complexing of completing Wage Audits for Sasphire Legal

Overview

Industry: Employment Law
Location: Sydney, Australia
Client: Sasphire Legal, Employment Law Specialists
Solution: Subi’s Compliance Tool

Sasphire Legal, a premier employment law firm specialising in wage and payroll compliance for businesses, faced challenges in efficiently conducting wage audits—a process essential for regulatory compliance and fair workplace practices. Seeking a solution to streamline their workflow, Sasphire partnered with Subi to enhance their wage audit capabilities, reduce administrative burdens, and ultimately deliver a better service to their clients.

Challenges

As Sasphire Legal took on an increasing number of wage audits, their team encountered several obstacles:

1. Time-Intensive Administrative Work: Wage audits demand meticulous data extraction and review. Sasphire Legal's team was spending a substantial amount of time on manual processes, including organising payroll data, analysing records, and ensuring compliance with ever-evolving regulations. These steps were not only labor-intensive but also risked human error, affecting both productivity and accuracy.

2. Resource Constraints: Given the high demand for wage audits, the time required for data management was limiting Sasphire’s ability to expand their client base and conduct audits for small-to-medium businesses (SMBs) that often have tighter budgets. The bottleneck in the administrative process restricted Sasphire from scaling their services effectively.

3. Profit Margin Impact: The prolonged time spent on each audit led to diminished project margins, particularly for fixed-cost engagements. Sasphire Legal recognised that without an efficient solution, the profitability of their wage audit projects would continue to be compromised.

Solution

Sasphire Legal integrated Subi, a robust payroll compliance tool, into their audit workflow. Subi's platform is designed to simplify compliance, providing Sasphire with a seamless, automated system for data extraction, document management, and reporting.

Using Subi’s technology, Sasphire Legal was able to automate much of the manual data extraction process. Subi’s platform simplified the management of complex wage data, reducing the likelihood of errors and allowing Sasphire’s team to focus on higher-value tasks, such as interpreting compliance results and advising clients.

Key Outcomes

The implementation of Subi’s platform led to significant positive outcomes for Sasphire Legal:

1. Reduced Administrative Time by 40%

Through automation and streamlined data processes, Sasphire Legal was able to cut down the time required for wage audit administration by 40%. This substantial time savings enabled their team to focus on expanding their audit capacity without additional hires, improving the overall efficiency of their operations.

2. Increased Audit Capacity

Dean Tolkin, Partner at Sasphire Legal, noted that Subi’s automation features allowed the team to manage more audits without increasing staffing levels. By freeing up resources previously devoted to data extraction, Sasphire could take on more audit projects and assist a larger number of clients.

3. Higher Project Margins

With less time dedicated to manual processes, Sasphire Legal saw an improvement in the profitability of their fixed-cost projects. By decreasing the labor costs associated with each audit, Subi directly contributed to higher margins, making wage audits a more financially sustainable service for the firm.

4. Expanded Market Reach

The efficiencies gained from Subi’s platform allowed Sasphire Legal to offer more competitive pricing for smaller audit projects. This change opened new doors in the SMB sector, where companies previously priced out of Sasphire’s services could now afford to access critical wage compliance support.

Client Testimonial

“The largest time burden for us, when completing audits for clients, is the data extraction. Using Subi allowed us to significantly reduce this, which in turn allowed us to reduce our cost internally. Now, we can provide these critical services to a broader client base, helping more businesses stay compliant with confidence.” ‍

– Dean Tolkin, Partner at Sasphire Legal

Looking Forward

Sasphire Legal’s partnership with Subi highlights the transformative impact that technology can have on traditional legal processes. By integrating a specialised tool like Subi, Sasphire Legal has not only improved their internal efficiency but also enhanced their ability to serve clients across varying business sises and sectors. Moving forward, Sasphire Legal is positioned to continue scaling their wage audit services, offering faster, more affordable, and reliable solutions to ensure their clients remain compliant and informed.

About Subi

Subi is an innovative compliance solution designed to simplify complex payroll and compliance tasks for companies. Through intuitive automation and data management features, Subi enables organisations and service providers, like Sasphire Legal, to streamline operations, reduce administrative time, and maximise profitability in compliance projects.

For more information on how Subi can transform your wage compliance processes, contact us today.

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